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  • Writer's pictureSarah Bryant

7 Reasons Why I Recommend Virtual Invites

Yes, you read that right. Believe it or not, but I am “that” girl who prefers virtual invites and other stationery products as opposed to printed versions being sent in the mail. Don’t judge me quite yet, give it a few minutes and take a look at my 7 reasons why I recommend virtual invites!

#1 Cost Effective

Virtual stationary is typically much more cost effective than printed alternatives. While the average cost will vary based on which vendor you choose or any add-ons you select, the average spend is approximately.

Based on a study done by The Knot in 2022 and published in February 2023, results show that the average cost for wedding invitations, including the attached RSVP cards and envelopes, was $230 per couple. This total did not include the approximate cost of Save the Date, $150, or day-of stationary, $130, including menus, programs, and place cards. So, the cumulative average cost of wedding stationary came to $510.

Now, to put this in perspective, it’s obvious that all events are different. For example, children’s birthday parties don’t have the same number of guests as a retirement party. However, it’s still important to note that printing costs are not a small bite of your budget; they need to be a considerable purchase decision.

By comparison, sending a virtual invite is completely free. So, for a party with a small budget, it pays off to save money in this area. Even if you have a budget that could allow for printing services, you may wish to allocate those funds elsewhere for something more beneficial.

#2 Allows For Quick & Easy Responses

When you send a virtual invite, your guests are able to RSVP immediately. It removes the wait time for the mail, which can greatly impact the planning process. For example, your caterer may need a final count by a certain date, and if you haven’t received all of your invitations by mail yet you could risk needing to overshoot your number and wasting money in the long run. Also, for parties with a shorter planning timeline, quick responses will help save you time and get the ball rolling.

#3 Beautiful Design Options

When some people think of virtual invitations, they may still have in their mind original “Word” templates from the early 2000’s that were…. let’s just say far from cute.

The graphic design industry has changed drastically since then. There are now hundreds of free templates to choose from for all sorts of events, styles, color scheme, etc.

I typically use “Canva” for my designs. It’s a great resource to use a template to get started, and then use personal creativity to take over and find the perfect final product. For each event, I will typically provide my clients with at least 3 designs to choose from before sending anything out to their guests, so they still get the final say in how their event is being presented.

#4 Multiple Ways To Share

By choosing virtual invitations, you have multiple ways to share them with your guests. Besides the obvious choices of emails and individual texts, you can also create group chats to send 1 invite to multiple guests at once. Another great option is to use social media to create an event and select who you want to share it with. For example, I can help you set up a Facebook group where you have full control over who has access to join/view. This is also a great resource to view RSVP’s and/or handle any incoming questions from your guests all in the same place.

#5 Less Paper, Less Waste

For those with an environmentally-conscious focus on their event, choosing to go paperless is a great way to create less waste. It’s also a great way to share with your guests a new way they can help make one small change that’s better for the planet and help motivate them to do the same for their next event!

#6 Easier To Locate Info

When sending printed invitations, you have to work on collecting addresses, whereas virtual invites can be sent to contact you most likely have much more accessible, such as phone numbers, emails, or social tags.

#7 Avoid Formalities & Handwriting

When you opt for virtual invitations, you avoid the frustrations of formalities and handwriting that typically comes with printed invites.

For example, trying to figure out the “right” preface to call a relative. Or, needing to spend long amounts of time handwriting envelopes, resulting in nothing by cramped hands and self-judgment of your writing.

Even if you opt to not write them out by hand, you’re still stuck with paying an additional fee to get addresses printed on the envelopes.


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